JOB TITLE: Accounting Manager - Healthcare
General Summary of Duties: The Accounting Manager is responsible for overseeing the day-to-day accounting operations of Physicians’ Primary Care of Southwest Florida, a multi-location primary care medical group. This position ensures the accuracy, completeness, and integrity of financial records while maintaining effective accounting procedures and internal controls.
Responsibilities include general ledger management, bank and balance sheet reconciliations, month-end and year-end closing activities, financial reporting and analysis, fixed asset accounting, and support for budgeting and financial planning. The Accounting Manager will work closely with administrative leadership and operational managers to provide timely, accurate financial information that supports sound business decisions and the financial health of the organization.
The ideal candidate is a hands-on accounting professional with strong analytical skills, attention to detail, organizational abilities, and the ability to manage multiple priorities in a multi-location healthcare environment.
Supervision Received: Reports to Chief Executive of Operations
Supervision Exercised: Supervises accounting team
Examples of Duties: (This list may not include all of the duties assigned)
General Accounting and Financial Operations
- Oversee daily accounting activities and ensure transactions are recorded accurately and in accordance with established accounting principles and company policies.
- Maintain the general ledger and chart of accounts, including appropriate account classifications and allocations across multiple locations and departments.
- Complete journal entries, accruals, account reconciliations, and supporting documentation for accuracy and completeness.
- Reconcile bank statements and investigate and resolve discrepancies in a timely manner.
- Reconcile balance sheet accounts, including cash, prepaid expenses, accrued liabilities, fixed assets, and other assigned accounts.
- Monitor accounts payable and other accounting transactions to ensure appropriate coding, approvals, and supporting documentation.
- Maintain organized and complete financial records.
Month-End and Year-End Closing
- Coordinate and complete month-end and year-end closing activities in accordance with established deadlines.
- Prepare and review journal entries, accruals, amortizations, and other closing adjustments.
- Reconcile general ledger accounts and investigate unusual fluctuations or discrepancies.
- Ensure financial records are closed accurately and timely, with appropriate supporting schedules and documentation.
- Assist with year-end financial reviews, external accountant requests, tax preparation support, and other required financial reporting.
Financial Reporting and Analysis
- Prepare monthly financial statements, management reports, and other financial summaries for administrative leadership.
- Develop and maintain reports that provide visibility into revenue, expenses, operating costs, and financial performance.
- Analyze actual results against budget, prior periods, and established financial benchmarks; identify significant variances and explain underlying causes.
- Prepare financial reports by location, department, cost center, or other relevant categories to support operational decision-making.
- Identify trends, unusual transactions, opportunities for expense control, and areas requiring further investigation.
- Develop and improve reporting tools, spreadsheets, and accounting processes to increase efficiency, accuracy, and usefulness of financial information.
- Respond timely to requests for financial information and analysis from leadership and department managers.
Fixed Asset Management
- Maintain the fixed asset register and ensure assets are accurately recorded, classified, and assigned to the appropriate locations.
- Record asset acquisitions, disposals, transfers, and other changes to the fixed asset system.
- Calculate and record depreciation in accordance with established accounting policies.
- Reconcile the fixed asset register to the general ledger and investigate discrepancies.
- Coordinate periodic verification of fixed assets and maintain supporting documentation.
- Track capital expenditures and assist with reporting on capital improvement projects, equipment purchases, and other investments.
- Ensure fixed asset records are complete and maintained in accordance with applicable accounting and tax requirements.
Internal Controls and Process Improvement
- Maintain and strengthen accounting procedures, internal controls, and financial documentation standards.
- Ensure transactions are properly authorized, coded, and supported.
- Identify opportunities to streamline accounting processes, improve workflow, and reduce manual work or errors.
- Assist in developing and documenting accounting policies and procedures.
- Maintain confidentiality of financial, employee, physician, and organizational information.
Healthcare and Multi-Location Accounting Support
- Maintain accurate financial reporting across multiple medical office locations and administrative departments.
- Ensure consistent allocation of shared expenses and centralized costs across appropriate locations, departments, and cost centers.
- Work collaboratively with practice administration, office management, and other departments to clarify financial transactions and resolve accounting questions.
- Develop an understanding of the financial and operational drivers of a multi-location medical practice.
- Support financial analysis related to practice operations, staffing costs, facilities, equipment, and other significant expenses.
Other Responsibilities
- Assist with special projects, financial analyses, and operational initiatives as assigned.
- Maintain positive professional relationships with internal departments, external accountants, financial institutions, and other business partners.
- Perform other duties consistent with the responsibilities of the position.
Additional Qualifications
- Strong working knowledge of accrual-basis accounting, including month-end accruals, adjusting entries, and balance sheet reconciliations.
- Experience with cost accounting, expense allocation, and financial reporting across multiple locations, departments, or cost centers.
- Ability to analyze cost trends, identify variances, and translate accounting data into meaningful operational information.
- Demonstrated career longevity. We are seeking a long-term member to join our team.
Education and Experience
- Bachelor’s degree in Accounting, Finance, or a related field preferred.
- Minimum of five years medical office experience, including general ledger accounting, account reconciliations, financial reporting, and month-end closing.
- Prior experience in an accounting supervisory or management role preferred.
- Experience with multi-location organizations, multiple cost centers, or complex general ledger structures strongly preferred.
- Healthcare or medical practice accounting experience preferred.
- Experience with fixed asset accounting and depreciation schedules required or strongly preferred.
Technical Skills
- Proficiency in general ledger accounting systems and financial reporting tools.
- Advanced Excel skills, including formulas, lookups, pivot tables, and financial data analysis.
- Experience with accounting software and document management systems; familiarity with Sage 100 and DocLink is beneficial.
- Ability to develop, maintain, and interpret financial reports and supporting schedules.
- Familiarity with budgeting, expense allocation methodologies, internal controls, and financial reconciliation procedures.
PHYSICAL/MENTAL DEMANDS: Requires sitting and standing associated with a normal office environment.
ENVIRONMENTAL/WORKING CONDITIONS: Normal office environment. Manual dexterity using calculator and computer
keyboard. Occasional evening or weekend work.
This description is intended to provide only basic guidelines for meeting job requirements. Responsibilities, knowledge, skills, abilities and working conditions may change as needs evolve.
PPC Offers:
- Over 30 years of serving our Southwest Florida community
- Award-winning physicians
- Ability to advance and grow within our organization
- Health, dental, vision, disability and life insurances
- 401(k) with company match
- Free financial advising
- Paid Time Off (PTO)
- Paid holidays
- Uniform allowances at hire and each anniversary
- Reimbursement for position required certifications and/or license
- Employee Assistance Program (EAP)
- Discounted legal and document services
- Employee appreciation events and gifts
Want to learn more about Physicians’ Primary Care of Southwest Florida? Visit us at www.ppcswfl.com and apply today!
